Privacy & Cookie
Policy

Last updated: 10/05/2026

This Privacy Policy explains how Société Académique et Professionnelle de la Jeunesse Hellénique en France, a non-profit association under the French law of 1901, based in Paris, France, collects and processes personal data through sapjh.fr.

1. Data controller

The data controller is:

Société Académique et Professionnelle de la Jeunesse Hellénique en France
Association loi 1901
Paris, France
Email: info@sapjh.fr

2. Data we collect

Through the candidate membership application form, we may collect:

• First name
• Last name
• Email address
• Postal address in France
• Street number
• Telephone number
• City
• Status
• Organisation where the applicant works or studies

Fields marked with an asterisk are mandatory. If they are not completed, the application cannot be submitted or reviewed.

We may also collect technical data, such as IP address, browser type, device information and cookie-related data, particularly through Google Analytics, Google reCAPTCHA and CookieYes.

3. Purposes of processing

We process personal data for the following purposes:

• receiving and reviewing candidate membership applications,
• contacting applicants regarding their application,
• managing community-related requests,
• protecting the form against spam and abuse through reCAPTCHA,
• analysing website traffic through Google Analytics, where consent has been given,
• complying with legal obligations, where applicable.

4. Legal bases

Depending on the case, processing is based on:

• Consent, for submitting the form and for non-essential cookies such as analytics cookies.
• Legitimate interest, for managing candidate membership applications, ensuring website security and preventing misuse.
• Legal obligation, where SAPJH is required to retain or disclose certain information by law.

5. Recipients of data

Data submitted through the form is sent to SAPJH’s corporate email account and is accessible only to authorised members or collaborators who need access for the purposes described above.

Technical service providers may also be involved, such as:

• shared hosting provider,
• corporate email provider,
• Google, for Google Analytics and reCAPTCHA,
• CookieYes, for cookie consent management.

6. Transfers outside the European Union

Some technical providers, such as Google, may process data outside the European Union. Where this occurs, SAPJH relies on mechanisms provided by applicable law, such as adequacy decisions or standard contractual clauses, where applicable.

7. Retention period

Data submitted through the form is retained for up to 1 year from submission, unless longer retention is required by law or unless the user requests earlier deletion where applicable.

Cookie-related data is retained according to the durations displayed in the cookie banner and Cookie Policy.

8. Your rights

Under the GDPR, users may exercise the following rights, subject to applicable legal conditions:

• right of access,
• right to rectification,
• right to erasure,
• right to restriction of processing,
• right to object,
• right to data portability,
• right to withdraw consent where processing is based on consent.

To exercise your rights, contact info@sapjh.fr.

You also have the right to lodge a complaint with the competent data protection authority. In France, this is the CNIL.

9. Minors

The website is not specifically directed at minors. If personal data relating to a minor is submitted through the form, a parent or legal guardian may contact SAPJH at info@sapjh.fr to request deletion, where applicable.

10. Security

SAPJH takes reasonable technical and organisational measures to protect personal data against unauthorised access, loss, alteration or disclosure.

However, no transmission of data over the internet can be considered completely secure.

11. Changes

SAPJH may update this Privacy Policy at any time. The current version will be published on the website with the date of last update.